Human Resources Architect (Philippines)

Nisje FZE is a collaborative company with the shared interest of placing people’s needs first. We build on the philosophy that people are foundational, and engaging with people as humans is the cornerstone of all our endeavours. We invest, nurture, and support individuals to be creative, courageous leaders in a safe space. Our investments span multiple decades and multiple continents, with teams equally distributed. Aligning with our ethos, we measure each step thoughtfully, keeping in mind the sustainability of our world and environment. You can read more about our values at here

What we look for

Our foundations are based on our key principles – Please see the full description of the key principles at the end of the job description. A keen understanding of them will be required, and you will be asked to recall them if you are shortlisted.

1. Being Open

2. Being Transparent

  • A. OPENNESS
  • B. HONESTY
  • C. CLARITY
  • D. ACCOUNTABILITY

3. Being Diligent

4. Being Responsible

5. Being Mature

Position Specification

This is a challenging and exciting opportunity to grow in a varied in-house role, involving personnel in multiple jurisdictions. While elements of HR are the same everywhere, the nuances of geographies and jurisdictions, and the connections between, are the details that need to be explored and addressed. We provide a balanced platform where you can both do and learn. A space that is inclusive and supportive, where your curiosity can be nurtured. You embrace new challenges and effect positive change. with a culture of continuous improvement across the organization.

Responsibilities

We are looking for someone in a supporting role to HR leadership but also a people’s champion with strong sense of leadership and responsibility. Someone who has the ability to balance people’s needs and organizational performance while aligning with the values of the organization.

You will work in the following areas, with HR leadership:

  • Learn about HR regulations and processes in new jurisdictions
  • Ensure compliance in HR processes for multiple jurisdictions is followed
  • Assisting with Contract Management (proper documentation and upkeeping of all agreements, contracts and their renewals on time) for multiple jurisdictions
    1. Working with in-house counsel to vet, draft, execute and register HR agreements
    2. End to end recruitment
    3. Background verification
    4. On-boarding agreements and processes
    5. Conduct initial orientation and software training for newly hired employees
    6. Compile and update employee records
    7. Process documentation and prepare reports relating to personnel activities (staffing, recruitment, training, grievances, performance evaluations etc)
    8. Coordinate HR projects (meetings, training, surveys etc)
    9. Deal with employee requests regarding human resources issues, rules, and regulations
    10. Payroll management
    11. Exit Responsibilities
    12. Attrition Analysis
    13. Employee Engagement
    14. Employee Wellbeing
    15. Knowledge of HR policy
  • Assisting in the drafting, implementation & training for SOPs and policies within the company
  • Assisting in the internal compliance management system
  • Manage general admin/HR Activities.
  • Any other relevant duties as requested

Qualification

  • Resident of Philippines
  • Citizen of Philippines
  • Bachelor’s Degree in any of the following: Behavioral Science, Psychology, Industrial Relations, Human Resources
  • MBA or an MBA with a specialization in Human Resources
  • 5+ years experience in a Human Resources position
  • Relevant experience in a regional or global multi-national corporation is preferred
  • Strong knowledge of Human Resource Management principles and best practices
  • Strong knowledge of common global employment legislation and regulations standards
  • Must be familiar with, and adept at using technology
  • Familiar with operating in an Apple environment on both Desktop and Mobile, utilizing native Apple software – Pages(Word Processor), Numbers(Spreadsheet), Keynote(Presentation), is a plus
  • Must be able to travel locally or internationally as required.

Key Management Skills

  • Excellent English language skills, both spoken and written.
  • Excellent team skills, comfortable working with the senior leadership team.
  • Ability to prioritize workload, manage and track time effectively, with attention to detail.
  • Diligent with high ethical standards.
  • Naturally curious and hungry to learn.

Key Relationships

  • HR Management
  • You will be supported in this role and its responsibilities. Nisje FZE is a collaborative company with the shared interest of placing people’s needs first. Your feedback on any matter is appreciated and will always be considered.

What we offer:

  • Salary: PHP 370,000.00 to PHP 420,000.00 p.a.
  • Remote work
  • Health Insurance allowance
  • End of year paid time off, of 2 weeks
  • End of year bonus equivalent to half of a month’s salary
  • High-speed internet allowance
  • Co-working allowance
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Key Principles – An explanation

1. Being Open

The phrase “being open” can have various meanings depending on the context. As an Adjective and in an interpersonal context:

1. Receptive or Willing to Consider New Ideas:

  • MEANING: WILLING TO LISTEN TO, CONSIDER, OR ACCEPT DIFFERENT VIEWPOINTS, SUGGESTIONS, IDEAS OR EXPERIENCES.
  • EXAMPLE: “SHE IS OPEN TO TRYING NEW CUISINES.” ; “BEING OPEN-MINDED CAN LEAD TO PERSONAL GROWTH.”

2. Transparent and Honest:

  • MEANING: BEING CANDID AND STRAIGHTFORWARD IN COMMUNICATION; NOT HIDING ANYTHING.
  • EXAMPLE: “HE WAS OPEN ABOUT HIS FEELINGS AND THOUGHTS.”

3. Open Communication:

  • MEANING: ENGAGING IN HONEST AND TRANSPARENT DIALOGUE.
  • EXAMPLE: “OPEN COMMUNICATION IS CRUCIAL IN ANY RELATIONSHIP.”

In summary, “being open” can describe a state of receptiveness, transparency, accessibility, flexibility, or honesty, depending on the situation.

2. Transparent

The phrase “being transparent” generally means being open, honest, and clear in communication and actions. It involves sharing information freely and being straightforward about intentions, decisions, and processes. Here are some detailed aspects of what it means to be transparent:

1. Clarity and Openness:

  • MEANING: COMMUNICATING IN A WAY THAT IS EASY TO UNDERSTAND AND LEAVES NO ROOM FOR MISINTERPRETATION.
  • EXAMPLE: “THE COMPANY WAS TRANSPARENT ABOUT ITS FINANCIAL STATUS WITH ITS EMPLOYEES.”

2. Honesty and Integrity:

  • MEANING : BEING TRUTHFUL AND NOT HIDING ANY RELEVANT FACTS OR INFORMATION.
  • EXAMPLE : “HE WAS TRANSPARENT ABOUT HIS PAST MISTAKES DURING THE INTERVIEW.”

3. Visibility and Accessibility:

  • MEANING : MAKING INFORMATION READILY AVAILABLE AND EASILY ACCESSIBLE TO THOSE WHO NEED OR HAVE A RIGHT TO KNOW.
  • EXAMPLE : “THE GOVERNMENT PLEDGED TO BE TRANSPARENT BY PUBLISHING ALL PUBLIC SPENDING REPORTS ONLINE.”

IN SPECIFIC CONTEXTS:

1. In Business and Organizations:

  • MEANING : PROVIDING CLEAR AND HONEST INFORMATION ABOUT BUSINESS OPERATIONS, DECISIONS, AND FINANCIAL MATTERS TO STAKEHOLDERS.
  • EXAMPLE : “TRANSPARENT BUSINESSES BUILD TRUST WITH THEIR CUSTOMERS AND INVESTORS.”

2. In Personal Relationships:

KEY CHARACTERISTICS:

1. Openness:

  • SHARING INFORMATION FREELY WITHOUT WITHHOLDING ANYTHING THAT MIGHT BE IMPORTANT.

2. Honesty:

  • BEING TRUTHFUL AND STRAIGHTFORWARD IN ALL COMMUNICATIONS.

3. Clarity:

  • MEANING : BEING OPEN AND HONEST ABOUT ONE’S FEELINGS, INTENTIONS, AND ACTIONS.
  • EXAMPLE : “A TRANSPARENT RELATIONSHIP IS BUILT ON MUTUAL TRUST AND OPEN COMMUNICATION.”
  • PROVIDING INFORMATION IN A CLEAR AND UNDERSTANDABLE MANNER, AVOIDING AMBIGUITY.

4. Accountability:

  • BEING RESPONSIBLE FOR ONE’S ACTIONS AND BEING WILLING TO EXPLAIN THEM.
  • EXAMPLE SENTENCES:
    • “THE MANAGER WAS TRANSPARENT ABOUT THE REASONS BEHIND THE LAYOFFS.”
    • “A TRANSPARENT PROCESS HELPS TO AVOID MISUNDERSTANDINGS AND BUILDS TRUST.“

In summary, being transparent means being open, honest, clear, and accountable in communication and actions, ensuring that relevant information is easily accessible and understandable.

3. Diligent

The word “diligent” is an adjective that describes someone who is careful and persistent in their work or efforts. It implies a sense of thoroughness, attention to detail, and consistent hard work.

  • MEANING – SHOWING CARE AND CONSCIENTIOUSNESS IN ONE’S DUTIES OR WORK.
  • USAGE – TYPICALLY USED TO DESCRIBE A PERSON WHO WORKS HARD AND PUTS A LOT OF EFFORT INTO THEIR TASKS, CONSISTENTLY STRIVING FOR ACCURACY AND QUALITY.
  • EXAMPLE – “SHE WAS A DILIGENT STUDENT, ALWAYS COMPLETING HER ASSIGNMENTS ON TIME AND PAYING CLOSE ATTENTION TO EVERY DETAIL.”IN SUMMARY, A DILIGENT PERSON IS ONE WHO IS DEDICATED, ATTENTIVE, AND HARD-WORKING.

4. Responsible

The word “responsible” is an adjective that describes someone who has the duty or obligation to deal with something or someone, and who is reliable and trustworthy in fulfilling those obligations. Here is a more detailed definition:

  • MEANING(S)
  • 1. HAVING AN OBLIGATION TO DO SOMETHING AS PART OF A JOB OR ROLE.
  • 2. BEING THE PRIMARY CAUSE OF SOMETHING AND SO ABLE TO BE BLAMED OR CREDITED FOR IT.
  • 3. CAPABLE OF BEING TRUSTED TO DO WHAT IS RIGHT OR TO DO THE THINGS THAT ARE EXPECTED OR REQUIRED.
  • USAGE – USED TO DESCRIBE A PERSON WHO IS ACCOUNTABLE FOR THEIR ACTIONS AND DUTIES, AND WHO CAN BE TRUSTED TO HANDLE TASKS AND MAKE DECISIONS RELIABLY.
  • EXAMPLE(S)
  • “SHE IS RESPONSIBLE FOR MANAGING THE PROJECT AND ENSURING IT IS COMPLETED ON TIME.”
  • “HE WAS FOUND RESPONSIBLE FOR THE ACCIDENT.”
  • “A RESPONSIBLE PERSON ALWAYS KEEPS THEIR PROMISES AND MEETS THEIR COMMITMENTS.”

In summary, being responsible means being accountable, dependable, and trustworthy in fulfilling one’s duties and obligations.

5. Mature

The word “mature” can be used as both an adjective and a verb, with slightly different meanings in each case. Here are the definitions for the use case of an Adjective:

1. Emotionally or Mentally Developed:

  • MEANING: HAVING OR SHOWING THE MENTAL AND EMOTIONAL QUALITIES OF AN ADULT; BEHAVING IN A SENSIBLE AND RESPONSIBLE WAY.
  • EXAMPLE – “SHE IS VERY MATURE FOR HER AGE, ALWAYS HANDLING DIFFICULT SITUATIONS CALMLY.”

2. Considered and Thoughtful:

  • MEANING: MADE AFTER CAREFUL CONSIDERATION; SHOWING CAREFUL THOUGHT.
  • EXAMPLE: “HE MADE A MATURE DECISION AFTER WEIGHING ALL THE OPTIONS.”

In summary, as an adjective, “mature” can refer to the state of being fully developed, whether physically, mentally, or emotionally.