Company Secretary (India)

We are seeking a dynamic and highly organized professional to serve as a Company Secretary within the Executive Office team. This role will provide comprehensive support to the executive team while ensuring the company’s legal and regulatory compliance.

There must be alignment with the company’s key values which are outlined further below. Candidates must fully understand and be able to discuss these principles during the selection process. The ideal candidate is a self-motivated individual who embodies these values and possesses a strong ability to connect with both internal and external stakeholders. Attributes such as intelligence, confidence, assertiveness, humility, attention to detail, organizational skills, and the ability to prioritize effectively are critical. Candidates should be comfortable working independently or collaboratively and balance empathy with pragmatism, with a slight preference for empathy.

Key Responsibilities:

  • Corporate Governance:
    • Ensure compliance with corporate laws and regulations, including maintaining statutory books, registers, and corporate records.
  • Board, Management & Committee Support:
    • Organize and attend board meetings and any other management meetings, prepare agendas, minutes, and resolutions, and follow up on action points.
  • Compliance:
    • Liaise with regulators and external advisors, ensure timely filings (e.g., annual returns), and keep up-to-date with changes in relevant laws and regulations.
  • Shareholder Relations:
    • Maintain relationships with shareholders, manage communications, and facilitate the issuance and transfer of shares as required.
  • Risk Management:
    • Assist in identifying legal and governance risks and ensure proper reporting channels are maintained.
  • Communication & Coordination:
    • Act as the primary point of contact for internal and external communications, drafting correspondence, reports, and presentations on behalf of the executive team.
  • Project Management:
    • Assist in managing special projects, conducting research, preparing briefs, and tracking progress on key initiatives.
  • Confidentiality:
    • Handle sensitive information with the highest level of discretion and confidentiality.

Skills & Experience

  • Experience:
    • Minimum of 5 years in a relevant Company Secretary, Executive Team, or similar role, with experience in corporate governance and executive-level support.
  • Qualifications:
    • Bachelor’s degree in Business Administration, Law, Corporate Governance, and a valid professional certification as a Company Secretary.
  • Strong Organizational Skills:
    • Ability to multitask, prioritize workload, and manage time effectively.
  • Attention to Detail:
    • Demonstrates diligence in handling complex tasks, ensuring accuracy and completeness in all work.
  • Communication Skills:
    • Excellent written and verbal communication skills, with a high level of professionalism.
  • Curiosity & Learning Mindset
    • Eagerness to learn, adapt, and take on new challenges with enthusiasm.
  • Technological Proficiency:
    • Proficient in working with productivity software (Word processor, Spreadsheet, Presentation software), and comfortable with virtual meeting platforms (e.g., Zoom, Teams).
  • Values Alignment:
    • Committed to our values as mentioned below.

Personal Attributes

  • High degree of professionalism, integrity, and ethical responsibility.
  • Strong interpersonal skills with the ability to build and maintain relationships across all levels of the organization.
  • Proactive, self-motivated, and capable of working independently with minimal supervision.
  • Strong problem-solving skills with a solutions-oriented mindset.

What we look for

Our foundations are based on our key principles – Please see the full description of the key principles at the end of the job description. A keen understanding of them will be required, and you will be asked to recall them if you are shortlisted.

1. Being Open

2. Being Transparent

  • A. OPENNESS
  • B. HONESTY
  • C. CLARITY
  • D. ACCOUNTABILITY

3. Being Diligent

4. Being Responsible

5. Being Mature

Who you are

  • You embody our key principles and characteristics.
  • You are a self-starter who can understand and connect with stakeholder pains, both internal and external.
  • You are smart, confident, assertive, and humble, and always willing to teach and learn.
  • Details matter to you, and that applies in all facets of your life.
  • You are organized, recognize the sequence of priorities, and are able to deliver accordingly.
  • You are comfortable working independently, together with the team, or within teams in an allocated internal or external stakeholder location.
  • Able to confidently travel to international destinations
  • A mix of empathy and pragmatism, leaning slightly towards empathy

Key Relationships

CEO’s Office and Legal.

What we offer:

  • Salary: INR 600,000 – INR 1,000,000 per annum
  • Remote work
  • Health Insurance allowance
  • End of year paid time off of 2 weeks
  • End of year bonus equivalent to half of a month’s salary
  • High-speed internet allowance
  • Co-working allowance
  • Plus more
Apply

Key Principles – An explanation

1. Being Open

The phrase “being open” can have various meanings depending on the context. As an Adjective and in an interpersonal context:

1. Receptive or Willing to Consider New Ideas:

  • MEANING: WILLING TO LISTEN TO, CONSIDER, OR ACCEPT DIFFERENT VIEWPOINTS, SUGGESTIONS, IDEAS OR EXPERIENCES.
  • EXAMPLE: “SHE IS OPEN TO TRYING NEW CUISINES.” ; “BEING OPEN-MINDED CAN LEAD TO PERSONAL GROWTH.”

2. Transparent and Honest:

  • MEANING: BEING CANDID AND STRAIGHTFORWARD IN COMMUNICATION; NOT HIDING ANYTHING.
  • EXAMPLE: “HE WAS OPEN ABOUT HIS FEELINGS AND THOUGHTS.”

3. Open Communication:

  • MEANING: ENGAGING IN HONEST AND TRANSPARENT DIALOGUE.
  • EXAMPLE: “OPEN COMMUNICATION IS CRUCIAL IN ANY RELATIONSHIP.”

In summary, “being open” can describe a state of receptiveness, transparency, accessibility, flexibility, or honesty, depending on the situation.

2. Transparent

The phrase “being transparent” generally means being open, honest, and clear in communication and actions. It involves sharing information freely and being straightforward about intentions, decisions, and processes. Here are some detailed aspects of what it means to be transparent:

1. Clarity and Openness:

  • MEANING: COMMUNICATING IN A WAY THAT IS EASY TO UNDERSTAND AND LEAVES NO ROOM FOR MISINTERPRETATION.
  • EXAMPLE: “THE COMPANY WAS TRANSPARENT ABOUT ITS FINANCIAL STATUS WITH ITS EMPLOYEES.”

2. Honesty and Integrity:

  • MEANING : BEING TRUTHFUL AND NOT HIDING ANY RELEVANT FACTS OR INFORMATION.
  • EXAMPLE : “HE WAS TRANSPARENT ABOUT HIS PAST MISTAKES DURING THE INTERVIEW.”

3. Visibility and Accessibility:

  • MEANING : MAKING INFORMATION READILY AVAILABLE AND EASILY ACCESSIBLE TO THOSE WHO NEED OR HAVE A RIGHT TO KNOW.
  • EXAMPLE : “THE GOVERNMENT PLEDGED TO BE TRANSPARENT BY PUBLISHING ALL PUBLIC SPENDING REPORTS ONLINE.”

IN SPECIFIC CONTEXTS:

1. In Business and Organizations:

  • MEANING : PROVIDING CLEAR AND HONEST INFORMATION ABOUT BUSINESS OPERATIONS, DECISIONS, AND FINANCIAL MATTERS TO STAKEHOLDERS.
  • EXAMPLE : “TRANSPARENT BUSINESSES BUILD TRUST WITH THEIR CUSTOMERS AND INVESTORS.”

2. In Personal Relationships:

KEY CHARACTERISTICS:

1. Openness:

  • SHARING INFORMATION FREELY WITHOUT WITHHOLDING ANYTHING THAT MIGHT BE IMPORTANT.

2. Honesty:

  • BEING TRUTHFUL AND STRAIGHTFORWARD IN ALL COMMUNICATIONS.

3. Clarity:

  • MEANING : BEING OPEN AND HONEST ABOUT ONE’S FEELINGS, INTENTIONS, AND ACTIONS.
  • EXAMPLE : “A TRANSPARENT RELATIONSHIP IS BUILT ON MUTUAL TRUST AND OPEN COMMUNICATION.”
  • PROVIDING INFORMATION IN A CLEAR AND UNDERSTANDABLE MANNER, AVOIDING AMBIGUITY.

4. Accountability:

  • BEING RESPONSIBLE FOR ONE’S ACTIONS AND BEING WILLING TO EXPLAIN THEM.
  • EXAMPLE SENTENCES:
    • “THE MANAGER WAS TRANSPARENT ABOUT THE REASONS BEHIND THE LAYOFFS.”
    • “A TRANSPARENT PROCESS HELPS TO AVOID MISUNDERSTANDINGS AND BUILDS TRUST.“

In summary, being transparent means being open, honest, clear, and accountable in communication and actions, ensuring that relevant information is easily accessible and understandable.

3. Diligent

The word “diligent” is an adjective that describes someone who is careful and persistent in their work or efforts. It implies a sense of thoroughness, attention to detail, and consistent hard work.

  • MEANING – SHOWING CARE AND CONSCIENTIOUSNESS IN ONE’S DUTIES OR WORK.
  • USAGE – TYPICALLY USED TO DESCRIBE A PERSON WHO WORKS HARD AND PUTS A LOT OF EFFORT INTO THEIR TASKS, CONSISTENTLY STRIVING FOR ACCURACY AND QUALITY.
  • EXAMPLE – “SHE WAS A DILIGENT STUDENT, ALWAYS COMPLETING HER ASSIGNMENTS ON TIME AND PAYING CLOSE ATTENTION TO EVERY DETAIL.”IN SUMMARY, A DILIGENT PERSON IS ONE WHO IS DEDICATED, ATTENTIVE, AND HARD-WORKING.

4. Responsible

The word “responsible” is an adjective that describes someone who has the duty or obligation to deal with something or someone, and who is reliable and trustworthy in fulfilling those obligations. Here is a more detailed definition:

  • MEANING(S)
  • 1. HAVING AN OBLIGATION TO DO SOMETHING AS PART OF A JOB OR ROLE.
  • 2. BEING THE PRIMARY CAUSE OF SOMETHING AND SO ABLE TO BE BLAMED OR CREDITED FOR IT.
  • 3. CAPABLE OF BEING TRUSTED TO DO WHAT IS RIGHT OR TO DO THE THINGS THAT ARE EXPECTED OR REQUIRED.
  • USAGE – USED TO DESCRIBE A PERSON WHO IS ACCOUNTABLE FOR THEIR ACTIONS AND DUTIES, AND WHO CAN BE TRUSTED TO HANDLE TASKS AND MAKE DECISIONS RELIABLY.
  • EXAMPLE(S)
  • “SHE IS RESPONSIBLE FOR MANAGING THE PROJECT AND ENSURING IT IS COMPLETED ON TIME.”
  • “HE WAS FOUND RESPONSIBLE FOR THE ACCIDENT.”
  • “A RESPONSIBLE PERSON ALWAYS KEEPS THEIR PROMISES AND MEETS THEIR COMMITMENTS.”

In summary, being responsible means being accountable, dependable, and trustworthy in fulfilling one’s duties and obligations.

5. Mature

The word “mature” can be used as both an adjective and a verb, with slightly different meanings in each case. Here are the definitions for the use case of an Adjective:

1. Emotionally or Mentally Developed:

  • MEANING: HAVING OR SHOWING THE MENTAL AND EMOTIONAL QUALITIES OF AN ADULT; BEHAVING IN A SENSIBLE AND RESPONSIBLE WAY.
  • EXAMPLE – “SHE IS VERY MATURE FOR HER AGE, ALWAYS HANDLING DIFFICULT SITUATIONS CALMLY.”

2. Considered and Thoughtful:

  • MEANING: MADE AFTER CAREFUL CONSIDERATION; SHOWING CAREFUL THOUGHT.
  • EXAMPLE: “HE MADE A MATURE DECISION AFTER WEIGHING ALL THE OPTIONS.”

In summary, as an adjective, “mature” can refer to the state of being fully developed, whether physically, mentally, or emotionally.