Personal Assistant to the CEO

At Nisje, we build brands and businesses that combine timeless design with clear thinking. We value simplicity over jargon, purpose over process, and people who take initiative over those who wait to be told what to do. Our work is uncompromising in quality but straightforward in approach. That requires the same from our people.

The Opportunity

You believe that executive support doesn’t have to be bureaucratic or reactive. You understand that thoughtful structure can free up creative and strategic energy. You see your role as a trusted partner—someone who anticipates needs, communicates clearly, and enables the CEO to focus on what matters most.

We’re looking for someone who brings sharp judgment, excellent organization, and a no-nonsense approach to getting things done. You don’t need to have been an executive assistant before, but you do need to have experience managing complex tasks with professionalism, discretion, and clarity.

This role is perfect for someone who thrives in dynamic environments, has a high bar for excellence, and is proactive without needing constant direction.

Who You Are

  • You are a clear thinker and communicator—your written and spoken English is concise, confident, and free of unnecessary fluff.
  • You are calm under pressure and comfortable balancing competing priorities.
  • You have strong professional judgment. You don’t default to “yes” to avoid discomfort—you bring considered perspectives and stand by them.
  • You can handle sensitive information with complete discretion.
  • You are highly organized, detail-oriented, and self-motivated.
  • You can move quickly without sacrificing accuracy.
  • You know when to take initiative and when to ask clarifying questions.
  • You are adaptable—processes evolve, and you’re comfortable shifting gears.
  • You care about timelines and follow through reliably.
  • You have a knack for seeing around corners and staying two steps ahead.

What You’ll Do

Executive Support

  • Manage and optimize the CEO’s calendar, including scheduling meetings across multiple time zones and proactively resolving conflicts.
  • Screen, prioritize, and respond to communications on behalf of the CEO, where required.
  • Prepare briefing notes, presentations, and follow-ups for meetings.
  • Support the CEO in maintaining alignment across the leadership team and with key partners.

Travel & Logistics

  • Plan and coordinate domestic and international travel, including itineraries, visas, accommodations, and expense tracking.
  • Ensure all arrangements run smoothly and are updated in real time.

Project Coordination

  • Track action items, deadlines, and priorities across multiple work-streams.
  • Help with research, documentation, and summarizing information to support decision-making.
  • Assist with personal projects and administrative tasks as needed.

Operational Support

  • Maintain and improve systems for documentation, filing, and knowledge management.
  • Coordinate with CEO’s Office, HR, Finance, and Operations teams to ensure the CEO’s priorities are executed seamlessly.
  • Any other relevant responsibilities that may be assigned to you.

Culture & Relationship Management

  • Represent the CEO with professionalism in all interactions, internal and external.
  • Help create an environment of clear communication, accountability, and mutual respect.

You Might Have

  • 3–5 years of experience as an Executive Assistant, Project Coordinator, or similar role supporting senior leaders.
  • Prior experience in fast-paced startups, creative businesses, or international teams.
  • Familiarity with online productivity and collaboration tools.

What Matters Most

  • We care less about titles and more about how you think and execute.
  • We’re not looking for someone who just takes orders—we’re looking for someone who figures things out, asks smart questions, and brings ideas for better ways of working.

How We Work

We are not corporate in the traditional sense. We value:

  • Direct, constructive communication—ideas stand on their merits, not hierarchy.
  • Self-direction—everyone owns their work and outcomes.
  • Continuous improvement—we refine how we work as we grow.
  • Maturity and calm—especially in moments of uncertainty.

If you prefer rigid playbooks and top-down direction, this is likely not the right fit.

How to Apply

Please submit your resume along with a short cover note explaining:

  1. A time you anticipated a need before it became an issue and how you handled it.
  2. An example of how you helped someone be more effective through your support.
  3. A situation where you navigated competing priorities or unclear expectations

Keep it concise, but show us how you think and operate

If you’re the kind of person who enjoys being trusted to handle important details, who doesn’t wait to be told what to do,
and who thrives in environments where excellence matters, we’d love to hear from you.

Key Relationships

CEO’s Office, Management, Human Resources, Finance and Operations teams

Compensation & Setup

  • Competitive salary based on experience
  • Fully remote role, but overlap with India/UAE working hours required
  • Health Insurance allowance
  • End of year paid time off, of 2 weeks
  • End of year bonus equivalent to half of a month’s salary
  • High-speed internet allowance
  • Co-working allowance
  • A practical, fast-paced team with zero tolerance for drama
Apply

Key Principles – An explanation

1. Being Open

The phrase “being open” can have various meanings depending on the context. As an Adjective and in an interpersonal context:

1. Receptive or Willing to Consider New Ideas:

  • MEANING: WILLING TO LISTEN TO, CONSIDER, OR ACCEPT DIFFERENT VIEWPOINTS, SUGGESTIONS, IDEAS OR EXPERIENCES.
  • EXAMPLE: “SHE IS OPEN TO TRYING NEW CUISINES.” ; “BEING OPEN-MINDED CAN LEAD TO PERSONAL GROWTH.”

2. Transparent and Honest:

  • MEANING: BEING CANDID AND STRAIGHTFORWARD IN COMMUNICATION; NOT HIDING ANYTHING.
  • EXAMPLE: “HE WAS OPEN ABOUT HIS FEELINGS AND THOUGHTS.”

3. Open Communication:

  • MEANING: ENGAGING IN HONEST AND TRANSPARENT DIALOGUE.
  • EXAMPLE: “OPEN COMMUNICATION IS CRUCIAL IN ANY RELATIONSHIP.”

In summary, “being open” can describe a state of receptiveness, transparency, accessibility, flexibility, or honesty, depending on the situation.

2. Transparent

The phrase “being transparent” generally means being open, honest, and clear in communication and actions. It involves sharing information freely and being straightforward about intentions, decisions, and processes. Here are some detailed aspects of what it means to be transparent:

1. Clarity and Openness:

  • MEANING: COMMUNICATING IN A WAY THAT IS EASY TO UNDERSTAND AND LEAVES NO ROOM FOR MISINTERPRETATION.
  • EXAMPLE: “THE COMPANY WAS TRANSPARENT ABOUT ITS FINANCIAL STATUS WITH ITS EMPLOYEES.”

2. Honesty and Integrity:

  • MEANING : BEING TRUTHFUL AND NOT HIDING ANY RELEVANT FACTS OR INFORMATION.
  • EXAMPLE : “HE WAS TRANSPARENT ABOUT HIS PAST MISTAKES DURING THE INTERVIEW.”

3. Visibility and Accessibility:

  • MEANING : MAKING INFORMATION READILY AVAILABLE AND EASILY ACCESSIBLE TO THOSE WHO NEED OR HAVE A RIGHT TO KNOW.
  • EXAMPLE : “THE GOVERNMENT PLEDGED TO BE TRANSPARENT BY PUBLISHING ALL PUBLIC SPENDING REPORTS ONLINE.”

IN SPECIFIC CONTEXTS:

1. In Business and Organizations:

  • MEANING : PROVIDING CLEAR AND HONEST INFORMATION ABOUT BUSINESS OPERATIONS, DECISIONS, AND FINANCIAL MATTERS TO STAKEHOLDERS.
  • EXAMPLE : “TRANSPARENT BUSINESSES BUILD TRUST WITH THEIR CUSTOMERS AND INVESTORS.”

2. In Personal Relationships:

KEY CHARACTERISTICS:

1. Openness:

  • SHARING INFORMATION FREELY WITHOUT WITHHOLDING ANYTHING THAT MIGHT BE IMPORTANT.

2. Honesty:

  • BEING TRUTHFUL AND STRAIGHTFORWARD IN ALL COMMUNICATIONS.

3. Clarity:

  • MEANING : BEING OPEN AND HONEST ABOUT ONE’S FEELINGS, INTENTIONS, AND ACTIONS.
  • EXAMPLE : “A TRANSPARENT RELATIONSHIP IS BUILT ON MUTUAL TRUST AND OPEN COMMUNICATION.”
  • PROVIDING INFORMATION IN A CLEAR AND UNDERSTANDABLE MANNER, AVOIDING AMBIGUITY.

4. Accountability:

  • BEING RESPONSIBLE FOR ONE’S ACTIONS AND BEING WILLING TO EXPLAIN THEM.
  • EXAMPLE SENTENCES:
    • “THE MANAGER WAS TRANSPARENT ABOUT THE REASONS BEHIND THE LAYOFFS.”
    • “A TRANSPARENT PROCESS HELPS TO AVOID MISUNDERSTANDINGS AND BUILDS TRUST.“

In summary, being transparent means being open, honest, clear, and accountable in communication and actions, ensuring that relevant information is easily accessible and understandable.

3. Diligent

The word “diligent” is an adjective that describes someone who is careful and persistent in their work or efforts. It implies a sense of thoroughness, attention to detail, and consistent hard work.

  • MEANING – SHOWING CARE AND CONSCIENTIOUSNESS IN ONE’S DUTIES OR WORK.
  • USAGE – TYPICALLY USED TO DESCRIBE A PERSON WHO WORKS HARD AND PUTS A LOT OF EFFORT INTO THEIR TASKS, CONSISTENTLY STRIVING FOR ACCURACY AND QUALITY.
  • EXAMPLE – “SHE WAS A DILIGENT STUDENT, ALWAYS COMPLETING HER ASSIGNMENTS ON TIME AND PAYING CLOSE ATTENTION TO EVERY DETAIL.”IN SUMMARY, A DILIGENT PERSON IS ONE WHO IS DEDICATED, ATTENTIVE, AND HARD-WORKING.

4. Responsible

The word “responsible” is an adjective that describes someone who has the duty or obligation to deal with something or someone, and who is reliable and trustworthy in fulfilling those obligations. Here is a more detailed definition:

  • MEANING(S)
  • 1. HAVING AN OBLIGATION TO DO SOMETHING AS PART OF A JOB OR ROLE.
  • 2. BEING THE PRIMARY CAUSE OF SOMETHING AND SO ABLE TO BE BLAMED OR CREDITED FOR IT.
  • 3. CAPABLE OF BEING TRUSTED TO DO WHAT IS RIGHT OR TO DO THE THINGS THAT ARE EXPECTED OR REQUIRED.
  • USAGE – USED TO DESCRIBE A PERSON WHO IS ACCOUNTABLE FOR THEIR ACTIONS AND DUTIES, AND WHO CAN BE TRUSTED TO HANDLE TASKS AND MAKE DECISIONS RELIABLY.
  • EXAMPLE(S)
  • “SHE IS RESPONSIBLE FOR MANAGING THE PROJECT AND ENSURING IT IS COMPLETED ON TIME.”
  • “HE WAS FOUND RESPONSIBLE FOR THE ACCIDENT.”
  • “A RESPONSIBLE PERSON ALWAYS KEEPS THEIR PROMISES AND MEETS THEIR COMMITMENTS.”

In summary, being responsible means being accountable, dependable, and trustworthy in fulfilling one’s duties and obligations.

5. Mature

The word “mature” can be used as both an adjective and a verb, with slightly different meanings in each case. Here are the definitions for the use case of an Adjective:

1. Emotionally or Mentally Developed:

  • MEANING: HAVING OR SHOWING THE MENTAL AND EMOTIONAL QUALITIES OF AN ADULT; BEHAVING IN A SENSIBLE AND RESPONSIBLE WAY.
  • EXAMPLE – “SHE IS VERY MATURE FOR HER AGE, ALWAYS HANDLING DIFFICULT SITUATIONS CALMLY.”

2. Considered and Thoughtful:

  • MEANING: MADE AFTER CAREFUL CONSIDERATION; SHOWING CAREFUL THOUGHT.
  • EXAMPLE: “HE MADE A MATURE DECISION AFTER WEIGHING ALL THE OPTIONS.”

In summary, as an adjective, “mature” can refer to the state of being fully developed, whether physically, mentally, or emotionally.